Schools & Universities
HR software for Education
One record for teaching and non-teaching staff
Lecturer lecture-hour vs fixed monthly pay calculation Summer / winter vacation leave entitlement rules Faculty qualification, tenure & publication repository
Education Faculty records current 3 leaves approvedUGCQualification Compliance
AutomatedVacation Pay Calculation
DigitalFaculty Dossier Management
The challenge
What Education HR teams struggle with
Educational institutions manage a unique dual workforce — teaching faculty with lecture-hour pay, UGC qualification requirements, and publication records alongside non-teaching staff on standard employment. SleetHR handles both in a single platform.
Lecture-Hour vs Monthly PayVisiting faculty are paid per lecture hour while permanent faculty draw a fixed monthly salary plus DA and HRA. Running both payroll types in the same system without confusion requires careful separation.
UGC & CBSE Qualification RecordsTeacher qualification dossiers — NET/SET certificates, PhD completion, experience letters, ongoing publication records — must be maintained for accreditation inspections by NAAC, NBA, or regulatory bodies.
Vacation & Earned Leave ComplexityTeaching staff in schools and colleges earn leave on different accrual rules from non-teaching staff, and summer/winter vacation pay calculations differ from standard earned leave encashment.
Non-Teaching Staff DiversityBus drivers, wardens, lab technicians, library staff, administrative clerks, and security guards all fall under the non-teaching category but have vastly different shift patterns, attendance rules, and pay structures.
How Sleet helps
Built for Education
Dual Payroll EngineRun permanent faculty payroll (fixed salary + DA + HRA) alongside visiting faculty payroll (per-lecture-hour × hours worked) in the same monthly cycle without mixing rules.
Faculty Qualification DossierStore UGC NET/SET certificates, PhD completion documents, experience letters, publications list, and ongoing research details per faculty member. Export complete dossiers for NAAC or NBA accreditation visits instantly.
Vacation & Earned Leave EngineConfigure separate leave accrual rules for teaching and non-teaching staff. Handle summer vacation pay, winter break encashment, and special leave for examination duty correctly per institutional policy.
Timetable-Linked AttendanceImport faculty timetables from your academic ERP. Attendance for each lecture slot is recorded and matched against the timetable, generating lecture-completion reports for HOD review.
Non-Teaching Shift ManagementConfigure separate shift patterns for bus drivers (AM/PM route), wardens (residential schedules), lab technicians (department-wise), and administrative staff — all under one platform.
Statutory Compliance for EducationApply UGC pay scale revisions, state-level PT exemptions for teachers (available in some states), PF on basic + DA, and Gratuity eligibility calculations per the Gratuity Act for long-serving faculty.
Getting started
Live in 3 steps
01
Configure Both Staff TypesSet up teaching staff with UGC pay scales and qualification requirements, and non-teaching staff with role-based shift and pay structures — independently in the same account.02
Track Lectures & AttendanceTeaching attendance links to timetable slots. Non-teaching attendance flows from mobile or biometric punches. Both feed into the same monthly payroll run.03
Generate Compliant RecordsProduce UGC-formatted qualification reports, NAAC evidence packs, payroll registers, and statutory returns in one cycle.What changes
The difference your team will feel.
- NAAC accreditation audits produce required faculty evidence in minutes, not days of scrambling.
- Visiting faculty are always paid correctly per lecture hour without any manual calculation.
- Vacation pay formulas are configured once and run correctly year after year without revisiting.
- Non-teaching staff from bus drivers to librarians are all managed with appropriate rules.
- PT exemptions applicable to teachers in certain states apply automatically, reducing over-deduction.
- Management sees one dashboard for both teaching and non-teaching headcount, cost, and compliance.
app.airwix.in/hrms/payrollNK
Payroll · October 2026
248 employees · 3 branches
Attendance lockedSalaries calculatedPF · ESI · PT · TDSBank file ready
Gross pay
₹38,42,600
Deductions
₹5,48,260
Net to bank
₹32,94,340
Provident Fund (employee + employer)₹2,71,440ECR ready
ESI₹48,920Challan ready
Professional Tax · Gujarat₹41,600Filed
TDS on salary · Sec 192₹1,86,30024Q ready
HDFC bulk transfer file · 248 rows Download
Questions
Education HR: FAQs
Configure each visiting faculty member's per-lecture-hour rate. At month-end, the total lectures completed (from timetable-linked attendance records) multiplies by the rate to generate the gross pay. TDS under 192 or 194J applies based on the engagement type.
Yes. Configure summer and winter break leave credit rules per staff category. Earned leave accrual, vacation pay calculation, and encashment on resignation all follow institution-specific rules that you configure once and run automatically.
Yes. When the government revises UGC pay scales, you update the salary matrix once in SleetHR. All eligible faculty members' salaries recalculate automatically, and arrears from the revision date generate in the next payroll run.
Faculty dossiers in SleetHR contain all NAAC-required information: qualification certificates, NET/SET certificates, PhD details, publications list, experience, and training records. Export complete faculty data in structured format for any visiting committee on demand.
Non-teaching staff have their own attendance configuration — bus drivers clock in via mobile GPS at the garage, wardens have residential shift patterns, and administrative staff use biometric or web attendance. All routes flow into the same payroll cycle.
Yes. Several states exempt certain teaching staff categories from Professional Tax. SleetHR applies the exemption automatically based on the employee's role category and registered state, preventing over-deduction.
See Sleet set up for Education.
A short demo built around your roles, shifts and locations.