Vendor Management
Purchase Orders & Vendors
Streamlined procurement from quotation request to vendor disbursement
- 3-Way · PO-Bill-GRN Match
- On Enterprise and Custom
How it works
3 steps, start to finish.
Sleet ERP3-Way
PO-Bill-GRN Match
- Step 1
Raise PO
Create an approved purchase order with item quantities, expected delivery date, and payment terms.
- Step 2
GRN Inspection
Warehouse records received items against the PO, flags short shipments, and notes damaged goods.
- Step 3
3-Way Verify
System automatically compares the vendor invoice to the PO and GRN before releasing payment.
What it does
Inside Purchase Orders & Vendors
Raise purchase orders and manage vendor bills in one place.
- 3-way PO-GRN-Invoice matching: Automatically verify that the vendor invoice quantity and amount match the purchase order and goods receipt note before any payment is released.
- Vendor self-service portal: Suppliers log in to view issued POs, submit digital tax invoices, track payment status, and update bank details — eliminating back-and-forth calls.
- TDS on vendor payments: Auto-deduct correct TDS rates under Section 194C (contractors), 194J (professionals), and 194Q (purchase of goods above ₹50L) with Form 131 (Form 16A) generation.
- Multi-level procurement approval matrix: Configure approval routing based on department, purchase category, and value threshold so the right authority signs off every PO.
- Vendor performance scorecards: Track on-time delivery rates, quality rejection percentages, credit period compliance, and dispute history for objective vendor evaluation.
- Blanket purchase orders: Raise an annual BPO for a vendor with a total value cap; individual release orders draw down against it without a new approval each time.
What changes
What changes on day one.
What teams notice in the first weeks of Purchase Orders & Vendors on Sleet ERP.
- Overbilling gets caught automatically instead of during a painful year-end audit.
- Vendors get a self-service portal instead of calling accounts every other day for a status update.
- TDS on contractor and vendor payments deducts itself correctly, every single time.
- Procurement approvals follow your actual hierarchy instead of an email chain nobody trusts.
- Vendor performance becomes visible data, not just "the guy Rakesh likes."
- Payment due dates never sneak up on you again, thanks to aging payables alerts.
Good to know
Plans, your data and moving across.
On Enterprise and Custom
Purchase orders start on Enterprise, at ₹800 per user per year.
Compare plansYour data stays yours
Data is encrypted in transit and at rest on secure cloud infrastructure. You keep ownership. Admins can export or delete company data.
Moving from Tally?
Customers, items and ledgers come across from Tally export files. Onboarding and data migration are part of the Custom plan.
Book a migration call
Questions
Purchase Orders & Vendors, answered.
Something else? Message us on WhatsApp at +91 82001 72869 or write to sales@getsleet.cloud.
How does 3-way PO-GRN-Invoice matching prevent overbilling?
When a vendor submits an invoice, Sleet Accounting compares it against the original purchase order (agreed price and quantity) and the goods receipt note (actually received quantity). Any mismatch is flagged and blocked from payment until resolved.
Does it automatically calculate TDS on contractor and vendor payments?
Yes. Applies 1% or 2% TDS under Section 194C for contractors, 10% under Section 194J for professional services, and 0.1% under Section 194Q for goods purchases above ₹50 lakh — with Form 140 (Form 26Q) and Form 131 (Form 16A) generation.
Can multi-level purchase approval hierarchies be configured?
Yes. Define approval rules by department and purchase amount (e.g., up to ₹25,000 needs only department head; above ₹1 lakh needs Finance Director). POs route automatically through the correct chain.
Can vendors submit invoices and track payments through a portal?
Yes. Each vendor gets login access to a self-service portal where they can view all open POs, submit invoices digitally, track payment status, and update their bank account or GSTIN details.
Can vendor credit terms (30/45/60 days) be tracked automatically?
Yes. The aging payables report color-codes all outstanding bills by overdue status and fires alerts before due dates so finance always pays on schedule without last-minute surprises.
How does the vendor performance rating work?
Sleet Accounting tracks each vendor's on-time delivery percentage, rejected quantity rate, invoice accuracy score, and credit period adherence over time, giving procurement a data-backed basis for contract negotiation and vendor consolidation.
Can we track blanket purchase orders with partial delivery releases?
Yes. Raise an annual blanket PO with a total value cap for recurring vendors. Each delivery release draws down against the BPO balance, and the system alerts when the cap is approaching.
Sleet ERP
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