Travel & Expense
Expense Management
Travel and expense claims without paper bills
Receipt OCR Expense Capture
What it does
Inside Expense Management
Submit, approve, and reimburse travel and business expenses without paper bills.
Mobile receipt captureSnap a photo of any bill from the iOS or Android app; OCR auto-extracts vendor name, amount, date, and GST fields.
Multi-level approval workflowClaims route through manager and finance approval based on configurable amount thresholds, with automatic escalation reminders.
Travel-linked expensesAttach all expense claims to an approved travel request so actual spending is automatically matched to the sanctioned trip budget.
Multi-currency supportLog expenses in the currency spent and convert to INR automatically using the RBI exchange rate on the transaction date.
GST-ready bill captureStore scanned bills and GSTIN details in a structured format finance teams can use directly for GSTR-3B ITC calculations.
Exception & deviation handlingClaims that exceed per-diem policy limits enter a separate exception review instead of being auto-rejected, so genuine out-of-policy spend is handled gracefully.
How it works
Expense Management in 3 steps
01
Submit the ClaimEmployee photographs the receipt and submits the expense claim from the mobile app in under a minute.02
Route for ApprovalClaim routes through the manager and finance approval chain automatically, with reminders if approvers go silent.03
Reimburse & ReconcileApproved amount is included in the next payroll run or off-cycle disbursement, and the ledger updates automatically.Why teams switch
What changes on day one.
- Employees file a claim from their phone instead of saving paper bills for month-end.
- Finance stops chasing scattered receipts and reimbursement finally has an audit trail.
- Approvals move through the right manager automatically, with reminders if they stall.
- GST-valid bills are captured properly, so input tax credit does not slip through.
- Reimbursement lands in the next payroll run or off-cycle, whichever the policy allows.
- Finance leaders see exactly where travel and expense budgets are going, in real time.
Questions
Expense Management: FAQs
It is a system that lets employees digitally submit business and travel expense claims, routes them for approval, and reimburses them — replacing paper bills, email threads, and manual spreadsheets.
Yes. Bills and GSTIN details are captured in a structured format that finance teams can use directly for ITC claims in GSTR-3B, without any manual data re-entry.
Each claim can be tagged to an approved travel request or a specific client project, ensuring actual spend is tracked against the sanctioned budget and billed to the correct cost center.
Out-of-policy claims are routed into a separate exception approval workflow for manager review rather than being automatically rejected, so legitimate exceptional spend is handled professionally.
Yes. The mobile app lets employees photograph bills and submit claims from anywhere in the world, and track approval status without emailing finance.
Yes. Employees log the expense in the currency they spent it in, and SleetHR converts it to INR automatically using the RBI reference exchange rate on the transaction date.
It depends on your approval chain. Claims that follow policy are automatically fast-tracked for approval and reimbursement.
Yes. The finance dashboard shows all pending claims by department, employee, and trip, alongside a live budget consumption view so there are never end-of-month surprises.
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