HRMS pricing in India (2026): what it costs per employee
Listed prices for the HRMS and payroll products Indian businesses compare most, with a monthly estimate at 50 and 100 employees. Prices checked October 2026.
Quick answer
Most Indian HRMS vendors that publish prices charge either a monthly base fee that includes the first 25 to 50 employees plus a per-employee rate after that, or a flat per-user rate. At 50 employees the published plans work out to roughly ₹950 to ₹12,000 a month depending on the product and tier. Enterprise platforms quote privately. Compare the same modules at your own headcount, and add 18% GST.
Listed prices and estimates
Estimates are worked out from each vendor's listed rates. They exclude GST (18%) and add-ons, and are for comparison only. Where a listing does not say how many employees the base plan includes, no estimate is made. Checked October 2026.
| Product | Listed pricing | About 50 employees | About 100 employees |
|---|---|---|---|
| Sleet Basic | ₹350 per user per year (₹36 a month on monthly billing): HR or Accounting; basic payroll | ₹1,458 a month | ₹2,917 a month |
| Sleet Enterprise | ₹800 per user per year (₹83 a month on monthly billing): advanced payroll and statutory compliance, performance, AI assistant | ₹3,333 a month | ₹6,667 a month |
| Kredily | Free plan available; paid plans from ₹1,249 a month for 25 employees, then ₹50–₹70 per employee | ₹2,499–₹2,999 a month | ₹4,999–₹6,499 a month |
| greytHR | From ₹2,495 a month for up to 50 employees, then ₹45–₹85 per employee | ₹2,495 a month | ₹4,745–₹6,745 a month |
| PocketHRMS | From ₹2,995 a month for 50 employees, then ₹60–₹90 per employee | ₹2,995 a month | ₹5,995–₹7,495 a month |
| Superworks | From ₹4,000 a month including 50 employees, then ₹80–₹135 per user | ₹4,000 a month | ₹8,000–₹10,750 a month |
| RazorpayX Payroll | From ₹3,499 a month for 20 employees, then ₹150 per employee, plus GST | ₹7,999 a month | ₹15,499 a month |
| Zimyo | ₹80, ₹160 or ₹240 per user per month, minimum 50 users | ₹4,000–₹12,000 a month | ₹8,000–₹24,000 a month |
| sumHR | ₹1,428 per employee per year | ₹5,950 a month | ₹11,900 a month |
| HROne | From ₹4,950 a month, plus ₹99–₹130 per additional user | Ask for a quote | Ask for a quote |
| factoHR | From ₹4,999 a month, plus ₹99–₹139 per additional employee | Ask for a quote | Ask for a quote |
| Keka | ₹90, ₹120 or ₹150 per additional employee a month, by plan tier | Ask for a quote | Ask for a quote |
| Darwinbox, PeopleStrong, ZingHR, Paybooks, Spine HR | Quote-based: contact the vendor | Ask for a quote | Ask for a quote |
| Zoho People | Per-employee plans; payroll, accounting and CRM are separate Zoho subscriptions | Ask for a quote | Ask for a quote |
| Qandle | Per-employee monthly plans (see qandle.com/pricing) | Ask for a quote | Ask for a quote |
Sleet prices are from the Sleet pricing page. Sleet Basic includes basic payroll; statutory compliance and advanced payroll are in Enterprise, so compare Sleet Enterprise with other vendors’ compliance plans.
How to compare prices fairly
A low number on a pricing page is only useful if the plan includes what you need. Write down the modules you will use on day one (payroll with statutory filing, attendance, leave, self-service app) and ask each vendor to quote exactly those, at today’s headcount and in a year. Then add GST.
Ask every vendor for
- A written quote for the same list of modules.
- Whether statutory filing (PF, ESI, PT, TDS) for all your states is in the plan.
- Any set-up, migration or training fee.
- The price at 50, 100 and 250 employees.
- Notice period and exit terms, including data export.
Frequently asked questions
How much does HRMS software cost per employee in India?
Among the products that list prices, small-team plans run from about ₹20 to ₹240 per employee per month, depending on the vendor and plan tier. Enterprise platforms such as Darwinbox and PeopleStrong are quote-based. The gap is wide because plans include different modules, so compare at your own headcount.
Is there a free HRMS in India?
Some vendors offer a free plan for very small teams. Kredily lists a free plan, for example. Free plans are usually limited in employees and features, and rarely include full statutory payroll for every state, so check what is excluded before you rely on one.
Why do two quotes for the same headcount differ so much?
Vendors bundle different things: payroll, attendance, the mobile app, performance, hiring, support level and statutory filing. A lower per-employee price can leave out modules that another plan includes. Ask each vendor to price the same list of modules.
Does the price include GST?
Listed prices are generally before GST, which is added at 18%. Our estimates exclude GST and any add-ons, so add 18% to compare what you will actually pay.
What is the cheapest HRMS for 50 employees?
On listed prices the lowest estimates at 50 employees are in the table above. The cheapest listing is not always the cheapest to run: check that it covers statutory payroll for your states and the attendance method you use.
Get a quote for your team size
Tell us your headcount and the modules you need and we will price them, with payroll and accounting if you want them in one login.
Sources
Written by Sleet, which sells a competing product. Details are based on publicly available information as listed by each vendor, may change, and are not legal or purchasing advice. Check with each vendor for their latest plans.