Vendor Management
Purchase Orders & Vendors
Streamlined procurement from quotation request to vendor disbursement
3-Way PO-Bill-GRN Match
What it does
Inside Purchase Orders & Vendors
Raise purchase orders and manage vendor bills in one place.
3-way PO-GRN-Invoice matchingAutomatically verify that the vendor invoice quantity and amount match the purchase order and goods receipt note before any payment is released.
Vendor self-service portalSuppliers log in to view issued POs, submit digital tax invoices, track payment status, and update bank details — eliminating back-and-forth calls.
TDS on vendor paymentsAuto-deduct correct TDS rates under Section 194C (contractors), 194J (professionals), and 194Q (purchase of goods above ₹50L) with Form 131 (Form 16A) generation.
Multi-level procurement approval matrixConfigure approval routing based on department, purchase category, and value threshold so the right authority signs off every PO.
Vendor performance scorecardsTrack on-time delivery rates, quality rejection percentages, credit period compliance, and dispute history for objective vendor evaluation.
Blanket purchase ordersRaise an annual BPO for a vendor with a total value cap; individual release orders draw down against it without a new approval each time.
How it works
Purchase Orders & Vendors in 3 steps
01
Raise POCreate an approved purchase order with item quantities, expected delivery date, and payment terms.02
GRN InspectionWarehouse records received items against the PO, flags short shipments, and notes damaged goods.03
3-Way VerifySystem automatically compares the vendor invoice to the PO and GRN before releasing payment.Why teams switch
What changes on day one.
- Overbilling gets caught automatically instead of during a painful year-end audit.
- Vendors get a self-service portal instead of calling accounts every other day for a status update.
- TDS on contractor and vendor payments deducts itself correctly, every single time.
- Procurement approvals follow your actual hierarchy instead of an email chain nobody trusts.
- Vendor performance becomes visible data, not just "the guy Rakesh likes."
- Payment due dates never sneak up on you again, thanks to aging payables alerts.
Questions
Purchase Orders & Vendors: FAQs
When a vendor submits an invoice, Sleet Accounting compares it against the original purchase order (agreed price and quantity) and the goods receipt note (actually received quantity). Any mismatch is flagged and blocked from payment until resolved.
Yes. Define approval rules by department and purchase amount (e.g., up to ₹25,000 needs only department head; above ₹1 lakh needs Finance Director). POs route automatically through the correct chain.
Yes. The aging payables report color-codes all outstanding bills by overdue status and fires alerts before due dates so finance always pays on schedule without last-minute surprises.
Yes. Raise an annual blanket PO with a total value cap for recurring vendors. Each delivery release draws down against the BPO balance, and the system alerts when the cap is approaching.
Yes. Applies 1% or 2% TDS under Section 194C for contractors, 10% under Section 194J for professional services, and 0.1% under Section 194Q for goods purchases above ₹50 lakh — with Form 140 (Form 26Q) and Form 131 (Form 16A) generation.
Yes. Each vendor gets login access to a self-service portal where they can view all open POs, submit invoices digitally, track payment status, and update their bank account or GSTIN details.
Sleet Accounting tracks each vendor's on-time delivery percentage, rejected quantity rate, invoice accuracy score, and credit period adherence over time, giving procurement a data-backed basis for contract negotiation and vendor consolidation.
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