Cash Flow Core
Payments & Expense Tracking
Track every rupee of cash outflow and automate receipt reconciliation
Auto-Match Receipts to Payments
What it does
Inside Payments & Expense Tracking
Log expenses and reconcile payments without spreadsheets.
Automated bank receipt matchingMatches incoming bank credits against open invoices using amount, date, and payer name with configurable rule-based logic.
Employee expense reimbursementsStaff photograph bills; OCR extracts GST and amount details; managers approve and the claim flows into the next payroll run.
Vendor payment schedulingPlan outgoing payments by due date, prevent duplicate payments with real-time open-bill checks, and generate bank payment files.
Petty cash managementDigital vouchers, cashier-level custody limits, and department-level spend caps replace the physical cash register.
ITC-ready expense registersGST-eligible expenses auto-populate the GSTR-3B ITC register, reducing manual data entry for tax filing.
Real-time accounts payable agingColor-coded aging buckets (0—30, 31—60, 61—90, 90+ days) alert finance before any vendor payment becomes overdue.
How it works
Payments & Expense Tracking in 3 steps
01
Log ExpenseUpload receipt via mobile camera; OCR auto-extracts vendor, amount, date, and GST fields.02
Route ApprovalManager verifies policy compliance and approves the claim with one tap from the mobile app.03
ReconcileExpense posts to the general ledger, updates the P&L, and optionally queues for payroll reimbursement.Why teams switch
What changes on day one.
- Month-end reconciliation stops being a two-day scramble through bank statements.
- Employees get reimbursed faster because approvals happen from a phone, not a form.
- Finance sees exactly where cash is going before the vendor payment is due, not after.
- Petty cash stops disappearing into "miscellaneous" with no paper trail.
- Duplicate vendor payments get caught before they leave the account, not after.
- Every rupee of spend is tied to a department or project, not a mystery line item.
Questions
Payments & Expense Tracking: FAQs
Upload your bank statement (CSV or Excel) or connect a live bank feed. Sleet Accounting matches each credit transaction against open customer invoices using amount, date, and reference number, and reconciles matched entries automatically.
GST-eligible expense amounts auto-populate the GSTR-3B ITC register, itemized by GSTIN and tax rate, so your CA can finalize the filing without re-entering data from receipts.
Before releasing any vendor payment, Sleet Accounting cross-checks the bill reference number against all previously paid invoices for that vendor and flags duplicates for manual review.
Yes. Mark vendor bills with payment due dates and Sleet Accounting surfaces an aging payables dashboard showing which amounts are due this week, next week, or overdue — so cash flow is always planned, never reactive.
Yes. Tag every expense to a specific cost center, department, or billable client project. This feeds directly into project-level P&L reports and client invoice line items.
Yes. Employees log the expense in the foreign currency spent; the system applies the RBI reference rate on the transaction date and converts to INR for the ledger and payroll reimbursement.
Yes. Digital petty cash vouchers record every disbursement with cashier ID, purpose, and approver. Custodian limits and department caps prevent unauthorized spending, and the full voucher trail is audit-ready.
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